Step 6 — Documents Upload

Step 6 of 11 — Documents Upload is where you upload all property-related documents. Files are automatically organised into a structured folder system in Microsoft SharePoint.

“All documents are stored securely in SharePoint with automatic organisation”

OBV Step 6 — Documents Upload form - Part 1

OBV Step 6 — Documents Upload form - Part 2

Document Categories

There are 4 categories with 11 document slots in total. Each slot shows the SharePoint folder path where the file will be stored.

Category 1 — Legal Documents (0/3)

Document	Description	SharePoint Path
Property Contracts	Property management and rental contracts	`01-Legal-Documents/Property-Contracts`
Property Title Deeds	Property ownership and title documents	`01-Legal-Documents/Property-Title-Deeds`
Licenses & Permits	Business licenses and operating permits	`01-Legal-Documents/Licenses-Permits`

Category 2 — Financial Documents (0/3)

Document	Description	SharePoint Path
Insurance Certificate	Property insurance certificates and policies	`02-Financial-Documents/Insurance-Policies`
Tax Documents	Property tax records and certificates	`02-Financial-Documents/Tax-Documents`
Utility Bills	Utility accounts and service information	`02-Financial-Documents/Utility-Accounts`

Category 3 — Operational Documents (0/3)

Document	Description	SharePoint Path
Inventory List	Detailed inventory lists and asset management	`03-Operational-Documents/Inventory-Lists`
Emergency Contacts	Emergency contact information and procedures	`03-Operational-Documents/Emergency-Contacts`
House Rules	Guest house rules and policies	`03-Operational-Documents/House-Rules`

Category 4 — Contracts & Agreements (0/2)

Document	Description	SharePoint Path
Staff Contracts	Staff employment contracts and agreements	`04-Contracts-Agreements/Staff-Contracts`
Maintenance Contracts	Maintenance and service provider contracts	`04-Contracts-Agreements/Maintenance-Contracts`

Upload Summary

A summary bar at the bottom of the page tracks progress across all categories:

Category	Slots
Legal	0/3
Financial	0/3
Operational	0/3
Contracts	0/2

How Uploads Work

Click the Upload or Upload Files button on any document slot to select a file from your computer. Multiple files can be uploaded per slot.

The SharePoint folder structure is created automatically the first time a file is uploaded for a villa. You do not need to create folders manually.

flowchart LR
    A[Click Upload] --> B[Select file from computer]
    B --> C[File sent to Nitro backend]
    C --> D{SharePoint folder exists?}
    D -->|No| E[Create folder structure automatically]
    D -->|Yes| F[Upload file to existing folder]
    E --> F
    F --> G[File stored in SharePoint]
    G --> H[Upload count increments]

Document Management Rules

All documents are automatically organised in SharePoint

Files are scanned for security and compliance

Version control and backup are handled automatically

You can update documents anytime from the villa dashboard after onboarding

Control	Action
Previous	Return to Step 5 — Account Credentials
No Data / Save Progress	Saves state — shows “No Data” if nothing uploaded yet
Next	Advance to Step 7 — Staff Configuration

Note: This step is optional — you can click Next without uploading any documents and complete them later from the villa profile.

Proceed to Step 7 — Staff Configuration.