Verifying & Auditing Equipment

Use this workflow for periodic hardware audits — confirming that asset records match physical equipment, that warranties are up to date, and that all devices are correctly assigned.

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When to Verify

• New employee onboarding — confirm their assigned devices are registered
• Employee offboarding — confirm all devices are returned and unassigned
• Quarterly/annual hardware audit
• After a warranty expiry alert appears on the Dashboard

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Checking Warranty Status

From the Dashboard

The Dashboard’s Warranty Alerts panel shows all assets with expired or expiring warranties (within 90 days). It shows:

• Asset name and ID
• Status badge (Expired)
• Expiry date and days since expiry
• Assigned employee (if any)

From the Assets table

1. Go to Assets
2. Use the All Statuses filter and select Expired to see all expired warranties
3. Review each asset and update the Warranty Expiry Date or mark for renewal

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Checking Asset Assignment Accuracy

1. Go to Employees
2. Check the Assets count column — employees with 0 assets may need equipment assigned
3. Click an employee’s name to see their full asset list
4. Cross-check against the physical devices they are using

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Updating Asset Records

If you find discrepancies (wrong model, missing serial number, incorrect condition):

1. Open the asset via its ID link in the Assets table
2. Edit the relevant fields
3. Save — all changes are logged automatically in the Activity Log

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Activity Log Audit Trail

The Activity Log provides a complete, tamper-proof history. Use it to verify:

• When an asset was last assigned and to whom
• Whether an employee’s equipment was updated recently
• Who made changes and when

Go to Activity in the top navigation to view all 111+ recorded events.