Preventive Maintenance (PMP)

The PMP (Preventive Maintenance Program) module lets you define reusable maintenance templates and schedule them to recur automatically across villa properties. Scheduled PMP tasks appear alongside work orders on the Work Orders calendar.

Access PMP Templates from:

• Dashboard → Preventive Maintenance (breadcrumb)
• Work Orders → PMP Templates button

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PMP Templates Page

Page Header

Element	Description
Title	PMP Templates
Subtitle	Preventive maintenance planning templates
View Calendar	Opens the calendar view of all scheduled PMP tasks
+ New Template	Opens the Create PMP Template form

KPI Cards

Card	Color	Description
Total Templates	Gray	All templates in the system
Active	Green	Templates currently enabled for scheduling
Categories	Purple	Number of distinct categories in use
Avg. Cost	Yellow	Average estimated cost per template (฿)

Tabs

Tab	Description
All Templates	List of all PMP templates with search and filters
Calendar View	Calendar showing all scheduled PMP occurrences

Filters

Filter	Description
Search templates…	Text search by template name
All Categories	Filter by maintenance category
All Frequencies	Filter by recurrence frequency

When no templates exist, the empty state shows:

No templates found — Get started by creating your first template + Create Template button

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Create PMP Template Form

Access via + New Template or + Create Template.

Breadcrumb: Dashboard › Preventive Maintenance › New Template

Form Fields

Field	Required	Notes
Template Name	Yes	e.g. HVAC Filter Replacement
Category	Yes	Default shown: HVAC
Frequency	Yes	Default shown: Monthly
Description	Yes	Describe the maintenance task
Estimated Duration (minutes)	Yes	Default: 30
Estimated Cost (฿)	No	Default: 0
Assigned Role	No	Default: Technician

Checklist Items

Define the steps required to complete this maintenance task.

• Click + Add Item to add a checklist step
• Each item has a text field (e.g. Step 1...)
• Items can be reordered via drag handle (⠿)
• Required field — at least one checklist item must be provided

Required Tools (Optional)

• Click + Add Tool to list tools needed for the task
• Displays “No tools added yet” when empty

Safety Notes (Optional)

Free-text field for any safety precautions or notes relevant to the task.

Active Template Toggle

State	Meaning
On (default)	Template is active and can be scheduled for maintenance
Off	Template is saved but will not appear in scheduling options

Form Actions

Button	Action
Cancel	Discard and return to PMP Templates list
Create Template	Save and create the template

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Template → Schedule Flow

flowchart TD
    A[Create PMP Template\nName · Category · Frequency · Checklist] --> B{Active Template?}
    B -- Yes --> C[Template available for scheduling]
    B -- No --> D[Template saved — inactive]
    C --> E[Schedule PMP\nAssign to villa / asset + set start date]
    E --> F[System generates recurrences\nbased on frequency]
    F --> G[PMP tasks appear on\nWork Orders Calendar]
    G --> H[Technician completes task\nvia Work Order]