Occupancy Tracking
Occupancy tracking monitors how well your properties are booked, identifying patterns and opportunities to maximize bookings.
Occupancy Metrics
Section titled “Occupancy Metrics”Core Metrics
Section titled “Core Metrics”| Metric | Calculation | Target |
|---|---|---|
| Occupancy Rate | Booked / Available | 70%+ |
| Available Nights | Total - Blocked | Maximize |
| Booked Nights | Reserved nights | Maximize |
| Vacant Nights | Available - Booked | Minimize |
Advanced Metrics
Section titled “Advanced Metrics”| Metric | Description |
|---|---|
| Booking Velocity | Rate of new bookings |
| Pickup Rate | Bookings vs last year |
| Gap Nights | Single-night vacancies |
| Average Stay | Mean booking length |
Calendar View
Section titled “Calendar View”Occupancy Calendar
Section titled “Occupancy Calendar”Visual calendar showing:
- Booked dates (colored)
- Available dates (white)
- Blocked dates (gray)
- Check-in/out indicators
Color Coding
Section titled “Color Coding”| Color | Status |
|---|---|
| 🟦 Blue | Confirmed booking |
| 🟩 Green | Available |
| ⬜ Gray | Blocked/Unavailable |
| 🟨 Yellow | Pending/Inquiry |
Calendar Features
Section titled “Calendar Features”- Month/week/day view
- Multi-property view
- Click for details
- Quick actions
Occupancy Charts
Section titled “Occupancy Charts”Rate Over Time
Section titled “Rate Over Time”Line chart showing:
- Daily occupancy %
- Trend line
- Period comparison
- Seasonal patterns
By Property
Section titled “By Property”Bar chart comparing:
- Each property’s rate
- Ranked performance
- Target vs actual
By Month
Section titled “By Month”Heatmap showing:
- Monthly rates
- Year over year
- Seasonal trends
Analysis
Section titled “Analysis”Performance Analysis
Section titled “Performance Analysis”Identify:
- Best performing months
- Underperforming periods
- Booking patterns
- Improvement opportunities
Gap Analysis
Section titled “Gap Analysis”Find:
- Unbooked nights
- Short gaps
- Pattern of vacancies
- Revenue opportunity
Seasonal Patterns
Section titled “Seasonal Patterns”Track:
- High season periods
- Low season periods
- Holiday impact
- Event influence
Comparison
Section titled “Comparison”Period Comparison
Section titled “Period Comparison”| Compare | View |
|---|---|
| This Month vs Last | % change |
| This Year vs Last | YoY growth |
| Q1 vs Q2 | Quarterly |
| Custom vs Custom | Any period |
Property Comparison
Section titled “Property Comparison”Compare occupancy:
- Between properties
- Against average
- Ranking
Benchmark
Section titled “Benchmark”Compare against:
- Previous performance
- Market average
- Target rates
Forecasting
Section titled “Forecasting”Occupancy Forecast
Section titled “Occupancy Forecast”Predict future occupancy:
- Based on bookings
- Historical patterns
- Booking pace
Booking Pace
Section titled “Booking Pace”Track booking speed:
- Days out booked
- Compared to last year
- Trend analysis
Availability Management
Section titled “Availability Management”Blocked Dates
Section titled “Blocked Dates”View and manage:
- Owner blocks
- Maintenance blocks
- Minimum stay gaps
Minimum Stay
Section titled “Minimum Stay”Impact analysis:
- Gap nights caused
- Revenue impact
- Optimization suggestions
Reports
Section titled “Reports”Standard Reports
Section titled “Standard Reports”| Report | Content |
|---|---|
| Occupancy Summary | Overview by period |
| Availability Report | Open dates |
| Gap Analysis | Unbooked nights |
| Booking Pace | Future bookings |
Custom Reports
Section titled “Custom Reports”Create reports with:
- Custom date ranges
- Property selection
- Specific metrics
- Scheduled delivery
Optimization
Section titled “Optimization”Improving Occupancy
Section titled “Improving Occupancy”Strategies:
- Adjust minimum stay
- Fill gap nights
- Seasonal pricing
- Last-minute deals
Gap Night Solutions
Section titled “Gap Night Solutions”- Reduce minimum stay
- Offer discounts
- Promote availability
- Channel distribution
Alerts
Section titled “Alerts”Occupancy Alerts
Section titled “Occupancy Alerts”Get notified when:
- Occupancy drops below X%
- Long vacant period
- Last-minute availability
- Target not met
Configuration
Section titled “Configuration”Set alerts per property:
- Threshold values
- Alert frequency
- Notification method